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Published : May 1, 2024
Last Updated: June 7, 2024
Companies need to hire the best talent to succeed, but the recruiting process can be tedious and overwhelming, especially for smaller businesses. Applicant Tracking Software (ATS) streamlines this process, making it easier to manage job postings, screen resumes, and schedule interviews.
94% of recruiters agree that their ATS has had a positive impact on their organization’s hiring processes. Moreover, an effective ATS can decrease the average hiring cycle by as much as 60%.
But how? And with so many applicant tracking systems, how do you choose the right one? Let’s understand this in detail.
Pro-tip
When choosing an applicant tracking system for your small business, prioritize solutions with customizable features to fit your unique hiring processes. Consider scalability, user-friendliness, and customer support to ensure seamless integration and long-term efficiency.
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What Is an Applicant Tracking System?
An applicant tracking system, or ATS, is a software tool that helps organizations efficiently manage and execute their recruiting and hiring processes. At its core, an ATS provides a centralized online platform for handling all the key steps involved in finding and evaluating job candidates.
It allows employers to post job openings across multiple free and paid job boards and career sites simultaneously. Incoming resumes are automatically parsed and stored in a searchable database, enabling recruiters to filter and sort applications based on predefined criteria. Furthermore, the system tracks each candidate’s progress, providing a comprehensive view of the applicant pipeline.
How We Select & List Softwares?
Our selection of these Applicant Tracking Systems is based on thorough research and analysis. We have listed these softwares based on usability and satisfaction score that include features, ease of use, customer support, ratings, and number of reviews from SoftwareSuggest. Our goal is to help businesses select the right softwares that can help them optimize their business processes.
11 Best Applicant Tracking Systems for Small Businesses
We’ve curated a comprehensive list of the best ats for small businesses. We’ve selected these platforms based on user reviews, value for money, usability, and features. Let’s look at the top small business ATS platforms.
1. Keka
Keka
4.7 out of 5 stars
152 Reviews
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Keka is one of the best ATS for small companies. With its user-friendly interface and robust features, Keka empowers small businesses to efficiently manage their recruitment efforts, from posting job openings to evaluating candidates and making informed hiring decisions.
As one of the top applicant tracking systems for small businesses, Keka provides a seamless experience for recruiters and candidates alike, facilitating a smoother and more effective hiring process.
Features
- Career portal
- Requisition management
- Interview scheduling
- Employee and social referrals
- Custom hiring pipelines
- Interview scorecards
- Offer letters
- Salary breakups
Pricing
- Foundation: $9/employee/month
- Strength: $16/employee/month
- Growth: $22/employee/month
Pros
- Its user-friendly interface is well-suited for small businesses.
- Keka allows you to post jobs on various job boards.
- Its AI-powered resume screening streamlines the candidate evaluation process.
- Keka provides insightful analytics to optimize recruitment strategies.
Cons
- Integration options with third-party tools are relatively limited.
- Customizing application forms and workflows can be restrictive.
- Response times from customer support could be improved.
2. Recruit CRM
Recruit CRM
4 out of 5 stars
1 Reviews
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Recruit CRM is a robust applicant tracking system specifically crafted to meet the needs of small businesses. With its intuitive interface and powerful features, Recruit CRM simplifies the recruitment process, allowing small businesses to effectively manage candidates, track applications, and streamline hiring workflows. Its customizable tools and seamless integrations make it a valuable asset for small businesses seeking to optimize their talent acquisition efforts and make smarter hiring decisions.
Features
- Chrome sourcing extension
- AI resume parsing
- Candidate matching up to 2 matches
- Unlimited email templates
- Deal pipelines
- Fully integrated mailbox
- Complete reporting suite
- Unlimited bulk emails
- Unlimited open jobs
Pricing
- Pro: $85/user/month
- Business: $125/user/month
- Enterprise: $165/user/month
Pros
- Its mobile-friendly interface enables on-the-go candidate engagement.
- It provides valuable insights through comprehensive recruitment analytics reports.
- Recruit CRM facilitates smooth team collaboration through project management tools.
- It offers integration with popular productivity apps and services.
Cons
- The job posting capabilities across multiple boards are limited.
- Its resume parsing and filtering features could be improved.
- Customization options for email templates are restrictive.
3. Jazz HR
Jazz HR
4 out of 5 stars
1 Reviews
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JazzHR is a leading applicant tracking system designed to meet the needs of small businesses. Known for its user-friendly interface and robust features, JazzHR streamlines the hiring process from start to finish. It offers tools for job posting, candidate sourcing, and interview scheduling, all within a single platform. With customizable workflows and collaborative features, JazzHR empowers small businesses to efficiently manage their recruitment efforts and make informed hiring decisions.
Features
- Job posting and syndication
- Custom job workflow
- Bulk action candidates
- Knockout questions
- Task automation and workflow helpers
- Interview guides
- Offer letter generator
Pricing
- Hero: $75/month
- Plus: $269/month
- Pro: $420/month
Pros
- Jazz HR offers a clean, user-friendly interface for small teams.
- You can automate job posting across multiple job boards simultaneously.
- It provides robust reporting and analytics for data-driven hiring.
- It enables team collaboration through shared candidate feedback tools.
Cons
- Its resume parsing and filtering capabilities could be enhanced.
- Integration options with third-party tools are somewhat limited.
- The mobile app experience lacks certain advanced functionalities.
You May Also Check: Best Applicant Tracking System for Enterprise Businesses
4. factoHR
FactoHR
4.9 out of 5 stars
137 Reviews
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factoHR is the best applicant tracking system for small businesses. With its intuitive design and powerful features, factoHR empowers organizations to streamline their entire hiring process, from job posting to candidate onboarding. factoHR also provides valuable insights and analytics, enabling data-driven decision-making. Small businesses can track metrics such as time-to-hire, source of hire, and cost-per-hire.
Features
- Remote hiring
- Create job openings
- Quick interview scheduling
- Interview Feedback
- Offer generation
- Self-onboarding
- Resume parsing
- Intelligent duplicate detection
Pricing
Contact the company for pricing.
Pros
- The platform provides comprehensive features for payroll management, time tracking, and attendance.
- It offers robust reporting and analytics features for data-driven decision-making in HR.
- factoHR provides seamless integration with other HR and business management software.
- It has an integrated employee self-service portal that enhances employee engagement and reduces administrative burden.
Cons
- Some users may find the initial learning curve steep due to the platform’s complexity.
- factoHR’s pricing structure may not be suitable for small businesses with limited budgets.
- Integration with certain third-party software may require additional setup and configuration effort.
5. Zoho Recruit
Zoho Recruit
4.7 out of 5 stars
218 Reviews
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Zoho Recruit is one of the best ATS for small business. It offers various features aimed at simplifying the hiring process, from posting job listings to managing candidates. With its user-friendly interface and customizable workflows, it enables small businesses to efficiently track applicants and streamline their recruitment efforts. As a reliable solution, it empowers businesses to effectively manage their talent acquisition needs and make informed hiring decisions.
Features
- Candidate management
- Email management
- Candidate sourcing
- Premium job boards
- Social recruiting
- Resume management
- Applicant tracking
- Talent pipeline
Pricing
- Forever Free: $0/month
- Standard: $25/month
- Professional: $50/month
- Enterprise: $75/month
Pros
- Zoho offers seamless integration with popular job boards and platforms.
- Its AI-powered resume parsing accelerates the candidate screening process.
- It provides customizable email templates for consistent candidate communication.
- Zoho Recruit allows collaborative hiring with tools for team feedback sharing.
Cons
- Its mobile app functionality could be more robust.
- The reporting and analytics features of Zoho are somewhat basic.
- The onboarding process for new users could be streamlined better.
6. Bamboo HR
BambooHR
4.5 out of 5 stars
30 Reviews
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BambooHR is one of the powerful yet affordable ATS systems for small business. It offers a seamless candidate experience, from job posting to onboarding, through its user-friendly applicant tracking and onboarding tools. With customizable job postings, resume parsing, interview scheduling, and seamless integrations, BambooHR empowers small teams to efficiently attract, evaluate, and hire top talent while maintaining a professional and organized recruitment process.
Features
- Applicant tracking system
- Candidate keyword search
- Candidate record
- Email & offer letter templates
- Hiring mobile app
- Job boards
- Job openings
Pricing
Contact the company for a quote.
Pros
- Bamboo HR streamlines hiring from applicant tracking to onboarding seamlessly.
- It simplifies team collaboration through comment sharing and @mentions.
- Bamboo HR offers customizable job posting and application form options.
- It provides in-depth insights into hiring metrics for improved decision-making.
Cons
- Job board integration options could be more extensive.
- Its resume parsing accuracy may require some manual intervention.
- The mobile app is fairly basic currently and needs improvement.
7. Recruitee
Recruitee
4 out of 5 stars
1 Reviews
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Recruitee is a modern and user-friendly ATS system for small business. Recruitee allows small businesses to post job openings across multiple job boards and career sites, ensuring maximum visibility for their open positions. The platform’s resume parsing and filtering capabilities help recruiters quickly identify and evaluate the most qualified candidates based on predefined criteria.
Features
- Multi-job posting
- Parse and search CVs
- Email and calendar sync
- Pipeline templates
- Pipeline automations
- Talent pools
- Knockout questions
Pricing
- Start: $199/month
- Grow: $249/month
- Optimize: Contact the company
Pros
- It has an intuitive interface tailored for small business hiring needs.
- Recruitee automates candidate sourcing through integrated job board posting.
- It enables efficient candidate evaluation using filtering and scoring.
- You can integrate Recruitee with leading HR tools.
Cons
- The reporting and analytics features could be more comprehensive.
- Options for customizing hiring workflows are somewhat limited.
- The implementation support could be improved for new users.
8. Greenhouse
Greenhouse
4.2 out of 5 stars
6 Reviews
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Greenhouse is one of the best applicant tracking systems for small businesses. Greenhouse’s user-centric design and powerful features empower organizations to streamline their hiring process, from posting jobs to onboarding, ensuring a seamless experience. Additionally, it offers robust candidate relationship management tools, facilitating effective communication and collaboration throughout the hiring process.
Features
- Applicant tracking
- Structured hiring
- Team collaboration
- Automated task management
- Multi-channel sourcing
- Candidate experience
- Core reports
- GDPR compliance
Pricing
Contact the company for pricing.
Pros
- Greenhouse offers robust customization options for tailoring recruitment workflows to needs.
- Its intuitive interface facilitates seamless collaboration among hiring team members.
- Greenhouse provides comprehensive analytics for tracking recruitment metrics and improving processes.
- Greenhouse’s extensive library of resources and guides aids in optimizing recruitment strategies.
Cons
- Initial setup and implementation can be time-consuming.
- The UI could be simplified for easier user adoption.
- It does not integrate with a lot of third-party HR applications.
9. Pinpoint
Pinpoint
5 out of 5 stars
2 Reviews
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Pinpoint is an agile applicant tracking system tailored for small businesses and startups, integrating seamlessly with job boards for widespread candidate sourcing. Its intelligent resume parsing surfaces top prospects quickly, while collaborative hiring tools enable lean teams to communicate effectively throughout the process.
Furthermore, its automated messaging feature ensures a personalized candidate experience. This enables small organizations to efficiently attract and secure top talent through a cost-effective recruitment solution.
Features
- Job requisition management
- Talent pool software
- Candidate profiles
- Interview scheduling
- Candidate communication management
- Job board advertisem*nts
- Employee referral
- Hiring workflow management
Pricing
Contact the company for pricing.
Pros
- It is tailor-made for lean hiring teams of small businesses.
- Pinpoint uses AI for streamlined resume parsing and ranking.
- It automates repetitive tasks like email campaigns and scheduling.
- It offers collaborative hiring tools for seamless team coordination.
Cons
- Customization options for application forms are limited.
- Reporting and analytics capabilities could be more robust.
- It has limited advanced features compared to other ATS systems.
10. Ceipal ATS
Ceipal ATS
4.7 out of 5 stars
49 Reviews
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As one of the best applicant tracking systems for small businesses, Ceipal ATS offers a range of tools to automate and optimize various recruitment tasks. From posting job listings across multiple job boards to parsing and ranking resumes based on customizable criteria, the platform enables small teams to quickly identify and evaluate top candidates.
Additionally, Ceipal ATS facilitates effective collaboration among hiring teams through its candidate evaluation and feedback tools.
Features
- Integrated job boards
- AI-driven passive candidate sourcing
- Candidate matching and ranking
- Email campaigns for candidates
- One-click job postings
- Interview scheduling
- Digital documents and eSignature
Pricing
Contact the company for pricing.
Pros
- CEIPAL ATS offers a comprehensive range of features for end-to-end recruitment management.
- Its user-friendly interface facilitates smooth navigation and efficient workflow management.
- CEIPAL integrates seamlessly with various HR and productivity tools, enhancing productivity.
- The platform provides customizable dashboards and reports for in-depth recruitment analytics.
Cons
- CEIPAL’s pricing structure may be less affordable for smaller businesses or startups.
- Some users have reported occasional glitches or technical issues within the platform.
- CEIPAL’s customer support responsiveness could be improved, particularly during peak times.
11. Breezy HR
breezyHR
Learn More
As one of the best ATS for small business, Breezy HR offers tools for job posting, candidate management, and collaborative hiring processes. Its intuitive design and automation capabilities simplify recruitment tasks, enabling small businesses to attract top talent and streamline their hiring processes. Breezy HR is a reliable solution for small businesses looking to enhance their recruitment efficiency and make better hiring decisions.
Features
- Unlimited users
- Branded career site
- 50+ job boards
- GDPR Compliance
- Resume parsing
- Candidate questionnaires
- Customizable pipeline Stages
- Interview self-scheduling
Pricing
- Bootstrap: Free
- Startup: $157/month
- Growth: $273/month
- Business: $439/month
Pros
- It has a simple, intuitive interface well-suited for small teams.
- Breezy HR uses AI for intelligent resume ranking and parsing.
- It enables widespread candidate sourcing through job board integrations.
- You can use automated email sequences for consistent candidate engagement.
Cons
- The reporting and analytics capabilities are relatively basic.
- Options for customizing hiring workflows are somewhat limited.
- Setup and implementation guidance could be improved.
Conclusion
Choosing the right applicant tracking system is crucial for small businesses to effectively streamline their hiring processes. Each ATS offers unique features and functionalities tailored to meet diverse needs. However, it is important to carefully evaluate the pros and cons of each ATS to make informed decisions and optimize your recruitment efforts.
Frequently Asked Questions
Who uses an applicant tracking system?
Applicant Tracking Systems (ATS) are utilized by companies of all sizes, including small businesses, to streamline their hiring processes. They are particularly beneficial for HR departments and hiring managers who are responsible for sourcing, screening, and managing candidates throughout the recruitment process.
Is an ATS worth it for small businesses?
Yes, an ATS is often worth it for small businesses. Despite the initial investment, an ATS can offer significant benefits such as centralizing recruitment efforts, organizing candidate data, and facilitating efficient communication among hiring teams. These advantages can ultimately save time and resources while improving the quality of hires.
Can an ATS help small businesses attract top talent?
Absolutely, an ATS can help small businesses attract top talent by enhancing their employer brand, providing a seamless application experience, and enabling targeted candidate sourcing strategies.
Khyati Sagar
Khyati Sagar is a seasoned HR and payroll expert with over a decade of experience in the field. She has worked with businesses of all sizes, from small startups to large corporations, helping them optimize their HR and payroll processes. As a passionate advocate for technology-driven solutions, she is always on the lookout for the latest advancements in HR and payroll software. When she’s not working, you can find her hiking or playing basketball with her friends and family.
